Scansoft Paperport 11 Professional

PaperPort Professional 11
Overview
New Feature Highlights
Fastest PaperPort Ever
NEW Fastest PaperPort Ever
The dramatic speed improvements in PaperPort 11 will amaze upgrade users and can provide every organization with a powerful, new way to organize all of their local and network files. Navigation speed has been increased by over 200 percent for moving between folders, which is especially valuable for folders containing hundreds or thousands of files. Program start-up time as well as the speed and technique of generating thumbnail representations of existing files are also greatly improved.
Easy, One-Button Scanning
NEW Easy, One-Button Scanning
Compatible with practically every scanner, All-in-One, multifunction printer and digital copier, PaperPort Professional 11 makes it easy for everyone to get professional scanning results from single page documents to newsprint and large stacks of duplex pages. Its patented One-Button Scanning™ encapsulates what requires multiple manual steps in other products into "one button" in PaperPort. PaperPort 11 also makes it easier to scan large multi-page document sets, providing a new Capture Assistant to view, reorder, copy and delete pages before storing them in PaperPort or other content management systems.
Watson Personal Search Assistant
NEW Watson – Intelligent Search Agent
PaperPort Professional 11 introduces PaperPort Watson, a new search agent that acts like a personal research assistant. It understands the web page you are looking at and can collect information from your computer desktop, the Web, blogs, news and shopping web sites. It uses the PaperPort All-in-One index plus Google, MSN, Yahoo and X1 desktop search utilities to find information on your computer. PaperPort Watson can also use a single keyword or phrase to finds relevant information from any or all of these sources and automatically displays results in a flexible sidebar next to PaperPort. Just drag and drop your results into PaperPort and you're done.
Unrivaled PDF Value
NEW Unrivaled PDF Value
To match the robust PDF capabilities in PaperPort Professional 11 customers would need to purchase multiple products - and still fall short in finding the value of PDF in PaperPort. The new release includes new file compression technology, called PDF-MRC, that creates industry-standard PDF files that are up to 8-times smaller than what alternative products offer, making it easier than ever to share paper documents over email and the Web. PaperPort Professional 11 enables users to create PDF files from any PC application, and supports the ability to view, print, annotate, highlight and secure PDF files. Users can also assemble scanned images and documents in various formats into a new PDF stack with drag-and-drop ease.
Clear and Clean Scans
NEW Clear and Clean Scans
PaperPort includes point-and-click image correction tools called Scanner Enhancement Technology, or SET tools, which automatically correct bad scans and enhance digital photographs. The new release adds SET operations to One-Button Scanning, and expands SET tools with color drop out as well as foreground and background correction. This allows users to get high-quality results even for text on top of color backgrounds and overcoming bleed-through from ultra-thin paper. The new SET capabilities are ideal for scanning invoices, receipts, magazine articles and newsprint, as well as for enhancing and editing photographs.

What's New in Version 11
* Reduced Application Launch Time
PaperPort now launches up to twice as fast as previous version.
* Faster Thumbnails
Document and page thumbnails draw quicker than previous version.
* Faster Folder Navigation
Jump from folder to folder without delay. PaperPort no longer stops to refresh document thumbnails.
* More Files per Folder
PaperPort now allows you to work with thousands of files per folder without slowing you down.
* PDF-MRC High Compression Technology
PaperPort Professional uses a new PDF file format that is completely compatible with the free Adobe Acrobat Reader and is up to 8 times smaller than normally scanned color PDF files. It's perfect for sharing multiple page color documents via email. Now a typical 15MB color document is less that 2MB!
* Text Recognition Improved up to 40%
With this release, we've improved PaperPort's OCR accuracy by more than 40%. Not only does higher OCR accuracy produce higher quality editable text from paper documents, it translates directly into more accurate All-in-One Search indexing. The result? The most accurate and comprehensive search ever achieved in PaperPort.
* Load Removable Media from MS Windows
Attach a USB Flash drive, insert a CD-ROM or other removable media that has documents or photos and Microsoft Windows will ask you if you want to add the directory to your PaperPort desktop automatically.
* How-to-Guides
PaperPort provides new How-to-Guides for step-by-step instructions for scanning documents, editing and enhancing images, organizing files and folders, merging documents, searching and handling forms.
* New Interface Including Customizable Toolbars
The interface in PaperPort has been improved so scanning is easier than ever before. Plus you now have the ability to create customized toolbars so PaperPort works exactly the way you want it to.
* Folder Notes
Attach meaningful information to every folder in PaperPort using Folder Notes. Add contact information, project or ID numbers, significant dates and schedules, or anything that relates to all the documents in that folder. Now you don't have to open documents to get to the most often needed information and Folder Notes can be automatically added to every scanned PDF document to save you even more time.
* Unlimited Customizable Scanner Profiles
Encapsulate all of your scanner settings in a profile so it will do exactly what you want with the touch of a button. Change profile names to what is most meaningful to your work. Only PaperPort Professional lets you add and remove as many scanning profiles as you want to handle an unlimited number of scanning possibilities.
* Support for Scanner Buttons
If your All-in-One or scanner has a button on it for scanning, it will now work directly with PaperPort. Simply assign the button on your device to one of PaperPort's Scanner Profiles and let PaperPort do the rest.
* Custom File Naming Options
Add the date and a sequential number before or after a custom name for every file you scan to uniquely identify or serialize each document.
* Additional Format Options
Now you can scan text directly to MS Word, Excel or WordPerfect to simplify your processing tasks. Add our award winning OmniPage document conversion software for even more accurate results and additional format types.
* Automatically Add Keywords to Documents
Scanner Profiles can automatically add keywords to every PDF file you scan using the keywords you have assigned to folders in Folder Notes. Keywords travel with the document in properties and can be reviewed and searched inside and outside of PaperPort.
* Automatically Add to Index
Add every scanned document directly to the All-in-One Index without manual intervention. Now the contents of scanned documents become instantly searchable.
* New SET Tools
Never rescan a document or photo again! SET (Scanner Enhancement Technology) tools allow you to correct images or documents. In addition to being able to straighten, remove background noise, adjust contrast and more, you can now drop out color for perfect white backgrounds, increase the clarity of black text and erase the edges of documents.
* Enhance Documents While You Scan
Get the results that you expect by adding SET (Scanner Enhancement Technology) options to your Scanner Profiles including auto-straighten, auto-enhance, color drop-out, auto-crop, auto-rotate, erase edges and more.
* Capture Assistant with Scanning Preview
Simplify scanning multiple page documents with any scanning device by having an interactive assistant walk you through the process. Add, remove, rotate and rearrange your pages in the convenient scanning preview window. Scan double sided documents with a single sided (simplex) scanner or scan multiple documents at once with an automatic document feeder. Change or add keywords and the document name before PaperPort saves the document to the Desktop. If you need to scan piles of paper, there is no easier way that with the Capture Assistant.
* Improved Save As Options
Additional save as options allow you to change the color and resolution of your documents or convert one document type into another. Save JPG files as PDF files or PDF files as TIFF files and more. PaperPort supports all the most popular image formats.
* Better OmniPage Integration
If you need to convert documents into other formats using OCR it couldn't be any more accurate than when OmniPage is installed. OmniPage is seamlessly integrated into PaperPort to allow you to scan directly to popular document formats such as Microsoft Word and Excel or Corel WordPerfect. You can also drag-and-drop any document on the PaperPort Desktop directly to the OmniPage Send-To Link. Now you get editable documents that preserve the layout, graphics, pictures and color of your original document.
* PaperPort Watson
PaperPort's All-in-One Search has been complemented by the addition of a new Intelligent Search Agent called PaperPort Watson. PaperPort Watson acts like a personal research assistant and proactively brings you the information you need by understanding the context of Web pages you are viewing. PaperPort Watson then delivers information that's relevant to the Web page in real-time. PaperPort Watson expands your search universe by automatically using the PaperPort All-in-One Index plus Google, Yahoo, MSN and X1 desktop search utilities (if installed) to incorporate information from the Web, email, news sites, blogs and shopping sites. The requested information is delivered in a flexible sidebar that docks next to PaperPort. Users can Drag-and-Drop search results to the PaperPort Desktop to quickly and easily collect information.
* Improved DesktopDelivery
When using DesktopDelivery to receive documents from networked multi-function copiers or when routing documents from one computer to another, you can have DesktopDelivery automatically add keywords to documents or add documents to the All-in-One Index just like you can with Scanner profiles.

Key Features
PaperPort Professional 11 offers all the great features that have made PaperPort the #1 desktop document management solution, plus you also get greater support for the PDF file format, more ways to scan documents, support for networked multi-function devices and computers, and a whole lot more. It's the first desktop product to combine the power of creating PDF files with the convenience of local or network scanning and the efficiency of document management, into a single, easy-to-use office productivity application. Ideal for individuals, workgroups and enterprise organizations, PaperPort Professional is the best way to work with scanned paper, PDF files and digital documents. Productive new features in version 11 deliver on the promise of truly effortless PC document management.
* A Better Way to Scan Documents
* A Fast, Affordable Way to Create & Assemble PDF Documents
* Superior Document Management on Your PC Desktop
* Find all Your Documents with Ease
* Turn Paper with into Digital Documents with Network Scan & Copy
* Manage Documents with Existing Enterprise Investments
A Better Way to Scan Documents
PaperPort Professional 11 is designed to make your scanners, all-in-ones and multifunction devices easier to use and more productive. Auto-straighten, auto-crop, auto-rotate, and auto-enhance are just few of the improvements that happen at the push of a button. PaperPort Professional uses unlimited Scanner Profiles with Scanner Enhancement Technology (SET) to achieve excellent results on most any kind of document. Newspaper articles, invoices, and color photographs - it doesn't matter.
* Support for Scanner Buttons
Many scanning devices such as All-in-Ones come with scanner buttons to scan directly to your computer. Unfortunately your scans often don't end up where or how you'd like them due to a lack of control. Now with PaperPort you can take control of your scanner buttons so you always get the results you expect and a much better way to manage your scanned documents.
* One Interface for All Your Scanners
Every scanning device comes with a unique interface or control panel for scanning documents. With all the different choices and options the task of scanning various types of documents can be overwhelming. PaperPort simplifies things with one easy to understand scanning interface that will work exactly the same for all your scanners.
* Get the Results You Expect - Automatically
There is nothing more disappointing than scanning a document and getting poor results. Trying to figure out how to get the best possible result can be even more frustrating. PaperPort does all this for you with our Scanner Enhancement Technology (SET) Tools that can automatically apply corrections to your documents or photos while you are scanning. Auto-straighten, auto-crop, auto-rotate, and auto-enhance are just few of the improvements that are available with PaperPort.
* Get Scanning Right in One Step
Different document types require different settings to get results you expect. Some documents contain color and some are simple black-and-white and almost all your documents can use some improvement along the way. Now you can encapsulate all your settings including color, format and SET corrections into Scanner Profiles so you get the correct results with the push of one button.
* Scan Efficient, Small Color PDF Files for Sharing
Scanning and sharing color PDF files can be a daunting task. Each page of a typically scanned color PDF file can be over a megabyte in size. If you are scanning several color pages or more, the size can be too large to send that file through email. PaperPort Professional now uses PDF-MRC High Compression Technology to turn a 15MB color file into less that 2MB!
A Fast, Affordable Way to Create & Assemble PDF Documents
PaperPort Professional simplifies the creation and use of PDF documents throughout your organization. The portable document format (PDF), is an open standard file format for sharing electronic documents - on email, over the network, and on the Web. You'll be amazed with what you can do with PDF files in PaperPort. You can create PDF files from any application; scan to PDF; search PDF files; annotate; highlight and merge PDF documents. Combine scans and photos with Microsoft Word, Excel and PowerPoint pages to quickly assemble custom PDF documents. Working with electronic documents in now as easy as stacking paper.
* Easily Create PDF Files from all your Applications
PaperPort Professional includes ScanSoft PDF Create! providing cost effective PDF creation right on the PaperPort Desktop. You can also create PDF files from your scanner or PC applications, including Microsoft® Office. PaperPort produces industry standard PDF files that are compatible with, but do not require, Adobe® Acrobat® and support PDF password protection for document security that many businesses must have.
* Scan-to-PDF
Use any local or network scanner to turn paper documents directly into PDF files that can be easily organized and shared electronically. PaperPort's DesktopDelivery feature allows businesses to eliminate the costly process of making and delivering paper copies of documents. DesktopDelivery connects networked digital copiers to users' local desktops, making it easier than ever to turn paper into PDF files that can be shared online and on emailed more efficiently than paper.
* Capture Web Pages as PDF
Capture Web pages as PDF files, providing a full-color duplicate for use offline. This is a great way to store a permanent record of a Web site, speed up Web-based research, or for sharing Web pages as PDF attachments instead of sending a link that requires connectivity to the Web. Captured Web pages look exactly like they would if you had sent them to your printer, so it's even a great way to save copies of receipts from web purchases without wasting paper.
* Assemble Custom PDF Documents with Drag & Drop Simplicity
Working with electronic documents is as easy as stacking paper. PaperPort features a unique desktop design that displays individual page thumbnails alongside document thumbnails. Drag and drop entire documents within another document or selectively copy and paste individual pages from one PDF document to another. Quickly assemble custom PDF documents by combining scans and photos with Microsoft® Word, Excel and PowerPoint® files.
Superior Document Management on Your PC Desktop
PaperPort Professional is the most efficient way for everyone in an office to organize, find and share paper, PDF, and digital documents. Version 11 raises the productivity bar for anyone that works with documents bringing a new level of organization to your work area by combining all the tools needed to scan paper documents and organize them in a single application. With PaperPort, important information is always right at your fingertips. Only PaperPort lets you see all of your work at once - providing large thumbnails of scanned documents, photos and application documents allowing you to quickly find, organize and use all your files without having to open them to see what's inside. It's just like having your paper documents spread out on your real desktop!
* Intuitive Thumbnail Desktop
PaperPort Professional provides a visual desktop with large, clear page and document thumbnails to improve the way you work with Microsoft® Office files, digital photos, PDF files, scanned and digital forms, saved Web pages and all your scanned paper documents. Quickly browse, organize and use all your files without having to open them to see what's inside. Only PaperPort Professional allows you to split the innovative desktop so that you can move and assemble documents from two different folders quickly and easily.
* Fast, Easy Electronic Form Filling
Create neat, shareable and searchable forms in minutes. With FormTyper™, completing paper forms has never been quicker. FormTyper automatically identifies the form fields allowing you to quickly tab to a fillable form field, type the information, and print, save or e-mail the completed form faster than completing and mailing or faxing the form by hand.
* Cut & Paste Text - From Paper and PDF
Eliminate re-typing information by using the OCR in PaperPort to extract text from scanned images and PDF files. You can even copy a portion of a scanned document to the clipboard, and then paste the text directly into a word processor or an email message.
* Never Rescan a Document Again!
Correct scanning flaws right on the desktop using PaperPort's Scanner Enhancement Technology (SET) Tools. Straighten a crooked page, rotate it, or color correct an image, all with just a click of the mouse.
Find all Your Documents with Ease
PaperPort's All-in-One Search™ is a powerful search engine that is the one place to instantly find your paper or digital documents on your PC. Just type in a word or phrase and PaperPort will quickly retrieve the right document.
* Search for Information Locked in Scanned, Image and PDF files
PaperPort's All-in-One Search will actually "read" all your files with the built-in OmniPage Search Indexer so you can search for a word contained INSIDE any document including scanned paper. The OmniPage Search Indexer and is based on technology found in ScanSoft OmniPage Professional 15, the world's most accurate and best-selling solution for turning paper and PDF into documents you can edit and archive. All-in-One Search enables everyone in your office to find any document - whether it's local or on a network folder. Search by content, keyword or annotations.
* Indexing on Your Schedule
PaperPort Professional's flexible Index Manager allows you take advantage of non-peak processing times by scheduling when and how PaperPort will convert all your image files to searchable documents using the built-in OmniPage Search Indexer.
* Your Personal Research Assistant
What's the perfect complement to the PaperPort All-in-One Search? It's Elementary - introducing our intelligent search agent: PaperPort Watson. PaperPort Watson expands your search universe far beyond the All-in-One Search. It searches the Web, e-mails, news sites, blogs, shopping sites, and works with other desktop search applications like MSN, Google, and X1. PaperPort Watson is special because it finds relevant information and automatically brings it to you in a flexible sidebar that docks next to your PaperPort desktop. It's perfect for doing research and collecting comprehensive search results into a PaperPort folder to organize and combine. You can even Drag-and-Drop search results to the PaperPort Desktop as PDF files. It's a revolutionary way to intelligently find what you are looking for no matter where or what it is!
* Locate Important Folders Immediately
PaperPort Professional allows you to bookmark your commonly used folders so you can get to your documents right away. A "back" button makes it easy to revisit recently viewed folders eliminating wasted time navigating to information.
* Safely Annotate and Collaborate with eMail
Email is a convenient and fast way to review and approve documents within a workgroup, or with people outside your organization. PaperPort works with your current email system to enhance the digital review process, by converting Word and other editable documents into more secure PDF files - which can be read, but can't be edited. This is especially ideal for reviewing contracts and other important documents. For capturing review comments, PaperPort supports creating and viewing annotations within PDF files, including sticky notes, highlights and stamps. All your text annotations are searchable so you can find just the right document when you need it.
Turn Paper with into Digital Documents with Network Scan & Copy
Eliminating paper is perhaps the single best way to increase productivity and reduce costs. When paper is stored on the computer as a PDF file, everyone has fast and reliable access to the information on those documents. PaperPort Professional helps Millions of people - including home office workers, lawyers, insurance agents, real estate agents, doctors and business professionals to eliminate paper and to streamline the way they work with all of their documents. Easily scan using any connected or networked scanning device including flatbed, All-in-One and Multi-Function Devices. PaperPort supports WIA, TWAIN and ISIS scanner drivers as well as important industry-standard formats including PDF, TIFF and MAX. Its unique ability to work with desktop, network and departmental scanners and even digital copiers make it an invaluable productivity application for organizations of all sizes.
* Utilize all Network and Workgroup Assets
PaperPort® Professional delivers digital documents to the desktop from e-mail or any networked folder attached to a scanner, multifunction device or fax server. Simply scan in your document and have it sent to your e-mail address or networked folder. PaperPort will detect the presence of the new file and copy it to any folder you choose. PaperPort can also display the file on your desktop when you get back to your computer so you don't forget where it went. If your device supports an image format other than PDF then PaperPort can also automatically convert your files into PDF upon delivery.
* Scan- and Copy-to-Desktop
PaperPort Professional works with any scanning device to quickly turn paper into PDF files. Save time and effort by scanning directly to e-mail, fax machines, Microsoft® Word and more using ScanSoft's patented one touch and ScanDirect™ technology. Batch scanning capabilities support scanning several documents at once using an automatic document feeder to further boost your productivity.
* Paper On-Ramp for Content Management Systems
Many deployments of content management systems flounder because people find it difficult to add documents to the repository, especially paper documents. PaperPort Professional simplifies content loading by adding scanning, local file management, and PDF creation capabilities to the PC making it an ideal way to implement an easy-to-use distributed capture solution for content management systems.
Manage Documents with Existing Enterprise Investments
PaperPort allows you to manage all of your information within a single powerful application, including content stored on your local PC and on network document archives. PaperPort works with and enhances the functionality of your existing investments in hardware and software systems because it is based on Microsoft Windows standards and easily adds scanning, PDF creation and document management capabilities to your existing folders and files. Simply install PaperPort - and get organized!
* SendTo Document Workflow
You can e-mail, fax or send your documents to repositories on a networked file server with a simple drag-and-drop onto the PaperPort SendTo Bar. The PDF file format combined with the SendTo Bar makes it easy to distribute documents in a form that is viewable and printable on any computer around the world.
* SendTo Enterprise Content Management Systems
PaperPort Professional adds value to existing investments in enterprise content management (ECM) systems like Oracle 9i and Microsoft SharePoint by allowing the seamless movement of content between the PC an the ECM repository. As an onramp for paper information, PaperPort provides everything needed to scan, review and submit paper into the system using networked scanners with speed and ease.
* Network Install
PaperPort Professional makes administration of the software easy by supporting push or network installs for multi-seat and site licenses.
* Section 508 and Microsoft Windows XP Certified
PaperPort Professional meets Section 508 standards, established by the US government to make software accessible for people with disabilities and is certified for use on the Microsoft Windows XP operating system.
* Custom PaperPort Link Agents
Customers, VARs and integrators can use the PaperPort Link Agent SDK to create custom links and workflows for PaperPort. Examples include process-specific paper on-ramps to Documentum and FileNET, and enabling users to drag & drop multi-type document sets onto a workflow process.

System Requirements
Minimum System Requirements
* Microsoft® Windows® 2000 (SP4 or higher), XP (SP 2 or higher), or Windows Vista™
* Intel® Pentium® processor or equivalent
* 128 MB RAM, 256 MB RAM or higher recommended
* 250 MB free hard disk space
* Microsoft® Internet Explorer 5.5 or higher (free download available at www.microsoft.com)
* CD-ROM drive (required for installation unless using downloaded version)
* SVGA monitor, minimum 800 x 600 pixel resolution with 256 colors. High Color in Windows 2000 and Medium Color in XP (16-bit color) recommended
* A Web connection is required for activation and automatic updates