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HP Authenication Manager – Support Page / Prerequisites / Product Brief

Meet the Microsoft 365 Print Experience

Discover how HP Authentication Manager, Universal Print, and Microsoft 365 work together to deliver secure cloud managed printing across your organisation.

Your Microsoft 365 Environment, Now at the Printer

The print and scan experience built for Microsoft 365.

• Your printer is no longer just a device - it’s part of Microsoft 365.

Meet the Microsoft connected HP printer, designed to work seamlessly with Microsoft Entra ID (Azure AD), Universal Print, and the Microsoft 365 apps your users rely on every day. With HP Authentication Manager, secure print release becomes a natural extension of your Microsoft environment — eliminating passwords, PINs, and standalone print infrastructure. Users can authenticate once and securely print documents originating from:

• OneDrive

• SharePoint

• Outlook

• Microsoft Teams

• And other Microsoft 365 apps

All without additional card readers, legacy print servers, or complex user workflows.

• Microsoft identity. Printer level security. Enterprise ready.

HP Authentication Manager integrates directly with Microsoft Entra ID, enabling secure, device based authentication at the printer using modern identity controls, including MFA. Built on the HP Workpath platform, this solution allows organisations to:

• Use Microsoft identity as the single source of trust

• Apply Zero Trust principles to print workflows

• Prevent unauthorised access to sensitive documents

• Support mobile authentication and NFC-based sign in

Your Microsoft security model - extended to the printer.

• Simplify print with Microsoft Universal Print

By supporting Microsoft Universal Print, HP Enterprise printers remove the need for traditional print servers, enabling cloud managed printing directly from Microsoft 365. Combined with HP Authentication Manager, Universal Print lets IT teams:

• Manage printers centrally through Microsoft

• Secure print jobs using Microsoft identity

• Support hybrid and remote workforces

• Reduce infrastructure complexity

Print that scales with Microsoft 365 - without trade offs.